Clinical Trial Site Workload & Data Capture Assessment
Measures documentation burden, system usability, and data capture pain points among clinical trial site staff. Designed for site coordinators, investigators, and research personnel to identify operational bottlenecks and prioritize workflow improvements.
What's Included
AI-Powered Questions
Intelligent follow-up questions based on responses
Automated Analysis
Real-time sentiment and insight detection
Smart Distribution
Target the right audience automatically
Detailed Reports
Comprehensive insights and recommendations
Template Overview
29
Questions
AI-Powered
Smart Analysis
Ready-to-Use
Launch in Minutes
This professionally designed survey template helps you gather valuable insights with intelligent question flow and automated analysis.
Sample Survey Items
Q1
Chat Message
Welcome to the Clinical Trial Site Workload & Data Capture Assessment.
This survey asks about your experience with clinical documentation and trial data capture over the past 30 days. Your responses will help identify opportunities to reduce site burden and improve data capture workflows.
• Participation is voluntary and you may stop at any time.
• There are no right or wrong answers — we want your honest perspective.
• All responses are confidential and will be reported in aggregate only.
• Estimated completion time: 8–10 minutes.
Please proceed to begin.
Q2
Multiple Choice
In the past 12 months, have you worked on clinical trials at your site?
Yes
No
Q3
Multiple Choice
What is your primary role in clinical trials at your site?
Principal Investigator (PI)
Sub-Investigator
Study Coordinator/CRC
Research Nurse
Data Manager
Pharmacist
Other (please specify)
Q4
Dropdown
How many interventional trials did you actively support in the past 30 days?
0
1–2
3–5
6–10
More than 10
Q5
Dropdown
Outside of clinical trials, approximately how many hours per week did you spend on clinical documentation and data entry in the past 30 days?
Less than 2 hours
2–5 hours
6–10 hours
11–20 hours
21–30 hours
More than 30 hours
Q6
Opinion Scale
Overall, how burdensome was non-trial clinical documentation in the past 30 days?
Range: 1 – 7
Min: Not at all burdensomeMid: NeutralMax: Extremely burdensome
Q7
Multiple Choice
Which systems took most of your non-trial documentation time in the past 30 days? Select all that apply.
EHR
Quality registry portals
Prior authorization portals
Spreadsheets
Paper forms
Other (please specify)
Q8
Long Text
What was the single biggest barrier to efficient non-trial documentation in the past 30 days?
Max chars
Q9
Dropdown
On average, how many hours per week did you spend on trial documentation and data entry in the past 30 days?
Less than 2 hours
2–5 hours
6–10 hours
11–20 hours
21–30 hours
More than 30 hours
Q10
Opinion Scale
Overall, how burdensome was trial data capture at your site in the past 30 days?
Range: 1 – 7
Min: Not at all burdensomeMid: NeutralMax: Extremely burdensome
Q11
Multiple Choice
Which tools did you use for trial data capture in the past 30 days? Select all that apply.
Sponsor-specific EDC
eSource platform
EHR-to-EDC integration
Paper source
Spreadsheets (e.g., Excel)
Other (please specify)
Q12
Dropdown
Which was your primary system for entering trial data in the past 30 days?
Sponsor-specific EDC
eSource platform
EHR-to-EDC integration
Paper source
Spreadsheets (e.g., Excel)
Other
Q13
Opinion Scale
Thinking about your primary trial data entry system, how easy or difficult was it to navigate between forms and pages?
Range: 1 – 7
Min: Very difficultMid: NeutralMax: Very easy
Q14
Opinion Scale
How easy or difficult was it to enter and save patient data in your primary system?
Range: 1 – 7
Min: Very difficultMid: NeutralMax: Very easy
Q15
Opinion Scale
How easy or difficult was it to manage and resolve queries in your primary system?
Range: 1 – 7
Min: Very difficultMid: NeutralMax: Very easy
Q16
Opinion Scale
How easy or difficult was it to generate reports or export data from your primary system?
Range: 1 – 7
Min: Very difficultMid: NeutralMax: Very easy
Q17
Opinion Scale
Overall, how satisfied are you with your primary system for trial data entry?
Range: 1 – 7
Min: Not at all satisfiedMid: NeutralMax: Extremely satisfied
Q18
Ranking
Please rank your top 3 biggest trial data capture pain points (1 = biggest).
Drag to order (top = most important)
Protocol complexity impacting data entry
Duplicate entry between source and EDC
System performance/downtime
High query volume
Training/retraining requirements
Scheduling/coordination conflicts
Q19
Ranking
Which of the following trial activities took the most of your time in the past 30 days? Please rank your top 3 (1 = most time).
Drag to order (top = most important)
Source documentation
EDC data entry
Query management/resolution
Visit scheduling/coordination
Regulatory/IRB documentation
Training/meetings
Q20
Long Text
What one change would most reduce trial data capture burden at your site?
Max chars
Q21
Opinion Scale
How confident are you that your site can meet sponsor data timelines over the next 3 months?
Range: 1 – 7
Min: Not at all confidentMid: NeutralMax: Very confident
Q22
Long Text
Based on your responses in this survey, please share any additional thoughts or feelings about site documentation or data capture.
Max chars
Q23
AI Interview
We'd like to understand your experience with trial documentation and data capture in more depth. An AI moderator will ask a few brief follow-up questions based on your earlier responses.
AI InterviewLength: 2Personality: [Object Object]Mode: Fast
Reference questions: 6
Q24
Multiple Choice
What type of site do you primarily work at?
Academic medical center
Community hospital
Private practice
Independent research site/SMO
FQHC/Public clinic
Other (please specify)
Q25
Dropdown
How many years have you worked in clinical research (any role)?
Less than 1 year
1–3 years
4–6 years
7–10 years
11–15 years
More than 15 years
Q26
Multiple Choice
What patient population do you primarily serve?
Adults
Pediatrics
Both
Q27
Multiple Choice
Which trial phases do you typically support? Select all that apply.
Phase I
Phase II
Phase III
Phase IV/Post-market
Medical device studies
Other (please specify)
Q28
Dropdown
In which region do you primarily work?
North America
Western Europe
Eastern Europe
Latin America
Asia-Pacific
Middle East & Africa
Other
Q29
Chat Message
Thank you for your time. Your input will directly inform efforts to reduce site burden and improve data capture workflows. Your responses are confidential and will be reported in aggregate only.
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