Desk Booking & Hot Desking Usability & Fairness Survey
Gather employee feedback on desk booking and office hoteling: usability, fairness, and access. Short template with 4-week lookback to improve UX and equity.
What's Included
AI-Powered Questions
Intelligent follow-up questions based on responses
Automated Analysis
Real-time sentiment and insight detection
Smart Distribution
Target the right audience automatically
Detailed Reports
Comprehensive insights and recommendations
Template Overview
20
Questions
AI-Powered
Smart Analysis
Ready-to-Use
Launch in Minutes
This professionally designed survey template helps you gather valuable insights with intelligent question flow and automated analysis.
Sample Survey Items
Q1
Dropdown
In the past 4 weeks, how often did you try to book a desk?
I did not try to book
Once
2 to 3 times
4 to 7 times
8 or more times
Q2
Numeric
In a typical week, how many days are you on-site at the office?
Accepts a numeric value
Whole numbers only
Q3
Multiple Choice
In the past 4 weeks, how did you access the desk booking system? Select all that apply.
Company laptop
Personal laptop
Mobile app (iOS/Android)
Web browser on desktop
Kiosk/tablet in the office
Help from colleague/administrator
Q4
Matrix
Thinking about the past 4 weeks, how easy or difficult were these tasks?
Overall, how easy is the desk booking system to use?
Scale: 11 (star)
Min: Very difficult to useMax: Very easy to use
Q6
Opinion Scale
How satisfied are you with the booking experience overall?
Range: 1 – 10
Min: Very dissatisfiedMid: NeutralMax: Very satisfied
Q7
Multiple Choice
Which issues, if any, did you encounter when booking in the past 4 weeks? Select all that apply.
No desks available at needed times
Bookings held by no-shows
Colleagues booking for others
Desk amenities different than listed
Map inaccurate or hard to read
System errors or crashes
Rules or priorities unclear
Accessibility needs not supported
Q8
Rating
Overall, how fair is access to desks across employees and teams?
Scale: 11 (star)
Min: Very unfairMax: Very fair
Q9
Opinion Scale
How clear are the desk booking rules and any priorities at your workplace?
Range: 1 – 10
Min: Very unclearMid: NeutralMax: Very clear
Q10
Ranking
If demand exceeds supply, which allocation approaches do you prefer? Rank from 1 (most preferred) to 6 (least preferred).
Drag to order (top = most important)
First-come, first-served
Rotating priority days by team
Priority for accessibility needs
Daily/weekly cap per person
Proximity to team prioritized
Random lottery when demand exceeds supply
Q11
Constant Sum
Allocate 100 points across these goals to show their importance to you.
Total must equal 100
Ease of booking
Fair access across employees
Support for team proximity
Reliable, accurate amenities info
Flexibility to change/cancel
Maximize overall seat utilization
Min per option: 0Whole numbers only
Q12
Multiple Choice
Attention check: To confirm you’re paying attention, please select “I am paying attention” below.
I am paying attention
I am not sure
I did not read the question
Q13
Dropdown
Which region is your primary work location?
North America
Europe
Asia-Pacific
Latin America
Middle East/Africa
Multiple regions
Prefer not to say
Q14
Dropdown
What is your role type?
Individual contributor
People manager
Executive
Contractor/Temporary
Intern
Prefer not to say
Q15
Dropdown
How long have you been with the company?
Less than 6 months
6–11 months
1–2 years
3–5 years
6–9 years
10+ years
Prefer not to say
Q16
Dropdown
What is your typical work pattern?
On-site most days (4–5 days/week)
Hybrid (2–3 days/week on-site)
Hybrid (1 day/week on-site)
Fully remote (0 days on-site)
Varies week to week
Prefer not to say
Q17
Multiple Choice
Do you have any workstation accessibility needs you are comfortable sharing? Select all that apply.
Adjustable desk height
Accessible path of travel
Proximity to quiet area
Ergonomic chair
Assistive tech (e.g., screen reader)
Other
Prefer not to say
Q18
Long Text
What one change would most improve the desk booking experience or perceived fairness?
Max 600 chars
Q19
AI Interview
AI Interview: 2 Follow-up Questions on Desk Booking Usability and Fairness
AI InterviewLength: 2Personality: [Object Object]Mode: Fast
Q20
Chat Message
Thank you for your time—your feedback will help us improve desk availability and the booking experience.
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