An internal assessment for privacy, legal, and procurement professionals to evaluate the clarity, negotiability, and workflow efficiency of vendor Data Processing Agreements (DPAs), identifying bottlenecks and improvement priorities.
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Template Overview
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This professionally designed survey template helps you gather valuable insights with intelligent question flow and automated analysis.
Sample Survey Items
Q1
Chat Message
Welcome to the Vendor DPA Clarity & Negotiability Assessment.
This survey asks about your experience reviewing and negotiating vendor Data Processing Agreements (DPAs) over the past 12 months. Your responses will help us identify areas for improvement in our DPA review process.
• Estimated time: 7–9 minutes
• There are no right or wrong answers — we want your honest perspective.
• Participation is voluntary and you may stop at any time.
• All responses are confidential and will be reported in aggregate only.
• Results will be used internally to improve DPA workflows, tools, and training.
Please proceed to begin.
Q2
Multiple Choice
Which best describes your typical role in vendor DPA work?
Primary owner
Regular contributor
Occasional reviewer
Not involved
Other (please specify)
Q3
Dropdown
In the last 12 months, approximately how many vendor DPAs did you review or sign?
0
1–2
3–5
6–10
11–20
21+
Q4
Multiple Choice
In the last 12 months, did you attempt to negotiate any DPA terms with vendors?
Yes
No
Q5
Opinion Scale
Overall, how clear were the vendor DPA templates you encountered in the last 12 months?
Range: 1 – 7
Min: Very unclearMid: NeutralMax: Very clear
Q6
Opinion Scale
How familiar are you with your organization's DPA policy, fallback positions, and playbooks?
Range: 1 – 7
Min: Not at all familiarMid: NeutralMax: Extremely familiar
Q7
Multiple Choice
Which DPA sections are most often unclear or hard to interpret? Select all that apply.
Definitions
Security measures
Subprocessor terms
Data subject rights
International transfers
Audit rights
Liability and caps
Purpose and processing details
Termination and deletion
Incident notification
Annexes and schedules
None — all sections are generally clear
Other (please specify)
Q8
Opinion Scale
Overall, how negotiable were DPA terms with vendors in the last 12 months?
Range: 1 – 7
Min: Not at all negotiableMid: NeutralMax: Highly negotiable
Q9
Ranking
Rank the following areas from most negotiable to least negotiable based on your experience with vendors.
Drag to order (top = most important)
Security controls/addendum
Subprocessor approvals
Breach notification windows
Data residency/transfer mechanisms
Audit rights
Liability caps/indemnities
Q10
Multiple Choice
Which teams are typically involved in DPA review or negotiation at your organization? Select all that apply.
Legal
Privacy
Security
Procurement
IT
Business owner
Finance
Data Protection Officer
Other (please specify)
Q11
Multiple Choice
What tools or resources currently support your DPA work? Select all that apply.
Internal playbooks and fallbacks
External counsel guidance
Clause library
Contract lifecycle software (CLM)
Redline templates
Checklist or intake form
None of the above
Other (please specify)
Q12
Dropdown
Typically, how many calendar days elapse from DPA receipt to final sign-off?
Fewer than 5 days
5–10 days
11–20 days
21–30 days
31–60 days
61–90 days
More than 90 days
Not sure
Q13
Ranking
Rank the following potential improvements from highest to lowest priority for making DPA work easier.
Drag to order (top = most important)
Standardized clause library
Preferred terms matrix/fallbacks
Vendor pre-fill guidance
Business owner training
Intake automation and routing
Negotiation playbook examples
Q14
AI Interview
We'd like to understand more about your experience with DPA clarity and negotiability. Please share your thoughts and our AI moderator will ask a couple of follow-up questions.
AI InterviewLength: 2Personality: [Object Object]Mode: Fast
Reference questions: 6
Q15
Long Text
If you could change one DPA clause across all vendors, which clause would you change and why?
Max chars
Q16
Long Text
Based on your responses throughout this survey, please share any additional thoughts about your biggest challenges or bottlenecks with DPAs today.
Max chars
Q17
Dropdown
Which department best describes your primary role?
Legal
Privacy
Security
Procurement
IT
Finance
Operations
Product
Sales
Other
Q18
Dropdown
What is your seniority level?
Individual contributor
Manager
Director
VP
C-level/Head
Other/Prefer not to say
Q19
Dropdown
How many years of experience do you have working with vendor DPAs?
Less than 1 year
1–3 years
4–6 years
7–10 years
11+ years
Q20
Dropdown
Which region do you primarily work in?
Americas
EMEA
APAC
Multiple regions
Prefer not to say
Q21
Chat Message
Thank you for completing the Vendor DPA Clarity & Negotiability Assessment!
Your responses will be kept confidential and reported in aggregate only. They will directly inform improvements to our DPA review and negotiation processes.
If you have questions about this survey, please contact [survey owner email].
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