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Farewell Event Invitation & Attendance Survey

Helps HR teams and event organizers plan a colleague's send-off — capturing RSVP intent, format and logistics preferences, and a heartfelt message. The AI follow-up interview digs up a specific memory or anecdote to include in the card or speech, turning generic well-wishes into something personal.

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Sample questions

A preview of what’s in the template. Every question is editable before you launch.

12 questions · ~7 min
Q01
Message

We're putting together a farewell send-off for a departing colleague and would love your input! This takes about 7 minutes and helps us plan something people actually want to attend.

Q02
Multiple ChoiceRequired

Will you be able to attend the farewell gathering?

  • Yes, I'll be there
  • No, I can't make it
  • Maybe / not sure yet
Q03
Multiple Choice

Which format would you most enjoy for the send-off?

  • In-person lunch
  • After-work drinks or happy hour
  • Office celebration during work hours
  • Virtual toast for remote attendees
  • Combination of in-person and virtual
Q04
Multiple Choice

What day and time would work best for you?

  • Weekday lunch hour
  • Weekday after work
  • Weekday mid-morning
  • Weekend
  • No preference
Q05
Ranking

Rank these send-off elements from most to least important to include.

  1. Group photo
  2. Speeches or toasts
  3. Group gift or card
  4. Food and drinks
  5. Games or shared memories activity
  6. Slideshow or highlight reel
Drag to rank
Q06
Multiple Choice

Do you have any dietary restrictions we should plan around for the gathering?

  • Vegetarian
  • Vegan
  • Gluten-free
  • Nut allergy
  • Dairy-free
Q07
Opinion Scale

How excited are you about celebrating this send-off?

Scale: 1 – 5
Min:Not excited at allMax:Extremely excited
Q08
AI Interview

Ask the respondent for one specific, vivid memory, inside joke, or moment involving the departing colleague that could go in the farewell card or a speech — push past generic phrases like 'they were great to work with' to get a concrete story or detail. If they hesitate, offer a prompt like 'a time they helped you out' or 'something funny they always said.' Also ask if there's anything logistical (an allergy, a preference, a plus-one) organizers should know.

Q09
Long Text

Write a short message you'd like included in the farewell card or shared at the event.

Q10
Dropdown

Which department or team are you part of? (Prefer not to say is fine)

  • Engineering
  • Sales
  • Marketing
  • Customer Support
  • Operations
  • Finance & HR
  • Other
  • Prefer not to say
Q11
Multiple Choice

How long have you worked with the departing colleague?

  • Less than 6 months
  • 6 months to 2 years
  • 2 to 5 years
  • More than 5 years
  • Prefer not to say
Q12
Message

Thank you for helping us plan a great send-off! Your RSVP and message will go directly to the organizing team to shape the event and the card.

What’s included

  • AI follow-ups

    Adaptive probes on open-ended answers that pull out detail a static form would miss.

  • Attention checks

    Built-in safeguards against rushed answers and low-quality respondents.

  • AI-drafted copy

    Wording, ordering, and branching written by the AI — tuned to your research goal.

  • Auto report

    Themes, quotes, and a plain-English summary write themselves once responses come in.

How it compares

We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.

Why this template

  • Goes beyond a simple RSVP by using an AI follow-up interview to draw out a specific, vivid memory or inside joke from each colleague, so the card or speech has real personal content instead of generic well-wishes.
  • Combines logistics (format, day/time, dietary restrictions, department) with sentiment (excitement scale, heartfelt message, ranked priorities) in one flow, so organizers get both planning data and card-ready content from a single survey.
  • Automated per-response quality scoring and an auto-generated report mean HR can quickly compile the best anecdotes and messages without manually reading every open-text response.
  • Transparent prompts show organizers exactly what the AI asked each respondent, which matters for a sensitive, personal use case like a farewell tribute.

SurveySparrow

Free Farewell Invitation Template

This is the most directly comparable template, purpose-built for farewell invitations rather than generic events. It appears to be a fielding-ready form covering RSVP and basic event details, but as a static form it has no mechanism for surfacing personal anecdotes or memories.

What it does well

  • Purpose-built specifically for farewell events, matching audience intent closely
  • Ready-to-use template requiring no setup for basic RSVP collection

Where it falls short

  • No adaptive follow-up questioning to draw out specific memories or stories for the card/speech
  • No indication of automated response scoring or report generation for organizers
  • No transparent prompt methodology since there's no conversational AI component

Jotform

Virtual Event Invitation Form Template

This is a generic virtual event invitation form, not tailored to farewell send-offs specifically, so it would need heavy customization to fit this use case. It's a fielding-ready static form focused on invitation logistics rather than sentiment capture.

What it does well

  • Flexible, customizable form builder suited to virtual event logistics
  • Established platform with broad template library for quick setup

Where it falls short

  • Not farewell-specific and lacks any built-in prompts for personal anecdotes or tributes
  • Static form structure with no adaptive AI follow-up to deepen open-ended responses
  • No automated quality scoring or auto-generated summary reports

SurveyMonkey

Event Invitation Form Template

A generic, general-purpose event invitation form rather than one designed for farewells or employee send-offs. It's fielding-ready for basic RSVP and attendance data but not built to capture heartfelt content.

What it does well

  • Well-established survey platform with reliable RSVP and logistics collection
  • Easy to distribute and analyze basic quantitative attendance data

Where it falls short

  • Generic event focus means no built-in support for farewell-specific elements like tribute messages or memories
  • No adaptive AI interviewing to probe for specific stories or anecdotes
  • No automated per-response quality scoring or narrative report generation

Typeform

Business Event Invitation Template

Designed for general business events, not farewell send-offs, so organizers would need to significantly rework it to fit this specific use case. It's a conversational, fielding-ready form but lacks any adaptive interviewing beyond its fixed question flow.

What it does well

  • Polished, conversational form UX that keeps completion rates high
  • Easy to adapt basic fields for RSVP and logistics collection

Where it falls short

  • Not tailored to farewell/send-off context or emotional content like tributes and memories
  • No adaptive AI follow-up questioning; question flow is fixed regardless of responses
  • No automated quality scoring or auto-generated reports summarizing anecdotes for organizers

Ready to launch?

Open this template in the editor. Every part is yours to change before the first respondent sees it.

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