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Job Fair Invitation Response & Interest Survey

Measures how invitees to a job fair perceive the invitation, what would actually get them through the door (in person or virtually), and what's stopping the ones who say they probably won't come. For recruiting and events teams planning a career fair, with an AI follow-up that digs into the real reason behind a lukewarm attendance intent instead of a generic 'schedule conflict.'

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Sample questions

A preview of what’s in the template. Every question is editable before you launch.

13 questions · ~7 min
Q01
Message

Thanks for taking a moment! We recently invited you to an upcoming job fair and want to make sure it's actually useful to you. This will take about 7 minutes and helps us shape the event.

Q02
Multiple ChoiceRequired

Did you see or receive our invitation to the job fair (Replace with event name)?

  • Yes, I saw it
  • I heard about it another way
  • No, this is the first I'm hearing of it
Q03
Opinion ScaleRequired

How likely are you to attend this job fair?

Scale: 0 – 10
Min:Definitely won't attendMax:Definitely will attend
Q04
Multiple ChoiceRequired

Which format would you actually attend?

  • In person only
  • Virtual only
  • Either format works
  • I likely won't attend either way
Q05
Multiple Choice

What would make you more likely to attend? Select all that apply.

  • Knowing which specific companies will be there
  • Knowing which specific roles are open
  • Salary or pay range information upfront
  • Guaranteed on-the-spot interviews
  • A shorter time commitment
  • Being able to register in advance for specific booths
Q06
RankingRequired

Rank what matters most to you when deciding whether a job fair is worth your time.

  1. Reputation of the companies attending
  2. Number and variety of open roles
  3. Likelihood of getting an interview that day
  4. Location and travel time
  5. Networking with recruiters
  6. Career advice or resume help on-site
Drag to rank
Q07
Matrix

How important is each of these logistics when deciding to attend?

5 rows × 4 columns
  • Date and day of the week
  • Time of day
  • Distance or commute
  • Dress code expectations
  • Whether I need to bring a resume or portfolio
Columns: Not important · Somewhat important · Important · Very important
Q08
AI Interview

Probe the honest reasoning behind the respondent's attendance likelihood score, anchoring on what they actually said. If they scored low or mid, find out the single biggest reason they're hesitant — is it timing, uncertainty about roles/companies, past bad experience at job fairs, or something else — and whether any specific change would flip their decision. If they scored high, ask what specifically convinced them and what would make the visit feel like a waste of time.

Q09
Multiple Choice

If you were to attend, which time slot works best for you?

  • Weekday morning
  • Weekday afternoon
  • Weekday evening
  • Weekend
Q10
Long Text

Is there a specific company, industry, or role you wish job fairs like this one included? Feel free to name names.

Q11
Multiple Choice

What's your current job situation?

  • Currently employed, not looking
  • Currently employed, open to new roles
  • Currently unemployed and job searching
  • Student or recent graduate
  • Prefer not to say
Q12
Multiple Choice

How many years of work experience do you have?

  • Less than 1 year
  • 1-3 years
  • 4-9 years
  • 10+ years
  • Prefer not to say
Q13
Message

That's everything — thank you! Your answers will directly shape the format, timing, and companies we bring to this job fair.

What’s included

  • AI follow-ups

    Adaptive probes on open-ended answers that pull out detail a static form would miss.

  • Attention checks

    Built-in safeguards against rushed answers and low-quality respondents.

  • AI-drafted copy

    Wording, ordering, and branching written by the AI — tuned to your research goal.

  • Auto report

    Themes, quotes, and a plain-English summary write themselves once responses come in.

How it compares

We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.

Why this template

  • Includes an AI follow-up interview that probes the honest reasoning behind a respondent's attendance likelihood score instead of accepting a generic 'schedule conflict' answer
  • Combines a ranking question and a logistics-importance matrix so teams can see what actually drives attendance decisions, not just yes/no intent
  • Captures format preference (in-person vs virtual) and specific incentives ('what would make you more likely to attend') alongside role/industry gaps respondents wish were represented
  • Segments responses by current job situation and years of experience, letting recruiting teams tailor follow-up outreach by candidate type

SurveySparrow

Free Job Fair Invitation Template

This is a straightforward invitation-style form template focused on inviting people to a job fair rather than diagnosing attendance intent or drop-off reasons. It's fielding-ready but built for logistics collection (RSVP-type fields), not for understanding why lukewarm invitees hesitate. No adaptive questioning is part of the offering.

What it does well

  • Simple, ready-to-use invitation template for quick deployment
  • Fits SurveySparrow's broader survey/form ecosystem for distribution and basic reporting

Where it falls short

  • Static question set with no adaptive follow-up to probe the real reason behind a non-committal response
  • No mention of voice AI interviews or guided screen-share tasks
  • No transparent prompt methodology since it's a fixed-field invitation form

SurveyMonkey

Job Fair Registration Form Template

This template is oriented around registration and logistics capture for people who've already decided to attend, rather than gauging perception of the invitation or reasons for low intent. It's a usable fielding template for SurveyMonkey's platform but doesn't address the 'why won't they come' problem our template targets.

What it does well

  • Ready-to-deploy registration form with SurveyMonkey's established distribution and analytics tools
  • Likely benefits from SurveyMonkey's broad template library and familiar respondent-facing UI

Where it falls short

  • No adaptive AI follow-up to dig past surface-level attendance answers
  • Registration-focused, not designed to surface incentive/logistics preferences or industry gaps invitees wish were addressed
  • No automated per-response quality scoring or auto-generated qualitative reports

Ready to launch?

Open this template in the editor. Every part is yours to change before the first respondent sees it.

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