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Employee Suggestion Box & Idea Capture Survey

Captures improvement ideas from employees across facilities, process, tools, and culture, then scores each one for potential impact and ease of implementation. An AI follow-up interview digs into the specifics of the idea, what problem it solves, and what would get in the way of putting it into practice.

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Sample questions

A preview of what’s in the template. Every question is editable before you launch.

12 questions · ~7 min
Q01
Message

Got an idea for how we could do things better? This is your space to share it. It takes about 7 minutes, and every suggestion gets read — no idea is too small.

Q02
Multiple ChoiceRequired

Which area does your suggestion relate to?

  • Workplace environment & facilities
  • Processes & workflows
  • Tools & technology
  • Customer or client experience
  • Policies & benefits
  • Communication & culture
Q03
Long TextRequired

Describe your suggestion in detail. What would you like to see changed or added, and how would it work in practice?

Q04
Multiple Choice

Who would benefit most if this idea were put into practice?

  • Me personally
  • My immediate team
  • My department
  • The whole organization
  • Our customers or clients
Q05
Opinion ScaleRequired

If this idea were implemented, how much positive impact do you think it would have?

Scale: 1 – 5
Min:No noticeable impactMax:Major impact
Q06
Rating Scale

How easy or difficult do you think this would be to actually implement?

Range: 1 – 5
Min:Very difficultMax:Very easy
Q07
Multiple Choice

To your knowledge, has this idea come up before?

  • Yes, and it was tried
  • Yes, but nothing came of it
  • No, this is new
  • Not sure
Q08
AI InterviewRequired

Get the respondent to walk through their suggestion concretely: what specific problem or moment triggered the idea, what a first small version of it could look like, and who else it would affect. If they said the idea has come up before without action, probe what actually happened and why it stalled. If the suggestion is vague, ask for a specific example from their own day-to-day work.

Q09
Multiple Choice

Would you be willing to help develop or pilot this idea if asked?

  • Yes, definitely
  • Possibly, depends on scope
  • No
  • Not sure
Q10
Dropdown

Which department or team are you part of? (optional)

  • Operations
  • Sales
  • Customer Support
  • Engineering / Product
  • Marketing
  • HR / People
  • Finance
  • Other
  • Prefer not to say
Q11
Multiple Choice

How long have you been with the organization? (optional)

  • Less than 6 months
  • 6 months to 2 years
  • 2 to 5 years
  • More than 5 years
  • Prefer not to say
Q12
Message

Thanks for sharing your idea! Suggestions are reviewed regularly, and the highest-impact, most-feasible ones get routed to the team best placed to act on them.

What’s included

  • AI follow-ups

    Adaptive probes on open-ended answers that pull out detail a static form would miss.

  • Attention checks

    Built-in safeguards against rushed answers and low-quality respondents.

  • AI-drafted copy

    Wording, ordering, and branching written by the AI — tuned to your research goal.

  • Auto report

    Themes, quotes, and a plain-English summary write themselves once responses come in.

How it compares

We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.

Why this template

  • Goes beyond a single open-text box by classifying each suggestion by area (facilities, process, tools, culture) and who benefits, then scoring it for potential impact and ease of implementation.
  • Includes an AI follow-up interview that probes the specifics of the idea, the problem it solves, and what would get in the way of implementing it — something a static form can't do.
  • Captures willingness to help pilot the idea and optional department/tenure fields, giving reviewers context for prioritization without forcing disclosure.
  • Opens and closes with plain-language chat messages that set expectations and thank the respondent, keeping the experience conversational rather than form-like.

Typeform

Employee Suggestion Form Template

A ready-to-field, conversational-style form template purpose-built for collecting employee suggestions. It's a static question flow with Typeform's typical clean UI, but there is no mechanism to probe deeper into any given suggestion. Good for simple collection, not for analysis of implementation feasibility.

What it does well

  • Fielding-ready template built specifically for internal employee suggestions
  • Typeform's polished, one-question-at-a-time conversational UI
  • Likely easy to customize and brand for internal use

Where it falls short

  • No adaptive AI follow-up to dig into the specifics of a submitted idea
  • No built-in scoring for impact or ease of implementation
  • No transparent, published methodology for how responses are handled or scored

SurveyMonkey

Suggestion Box Form Template

A standard suggestion box template intended for general workplace feedback collection, fielding-ready out of the box. It relies on fixed questions and SurveyMonkey's standard analytics/reporting rather than any per-response follow-up. Works fine as a simple intake form but doesn't help distinguish high-potential ideas from low-value ones.

What it does well

  • Established, fielding-ready template from a widely-used survey platform
  • Backed by SurveyMonkey's standard reporting and analytics dashboard
  • Simple to deploy for broad, low-friction feedback collection

Where it falls short

  • Static questions only — no adaptive AI interview to clarify vague or promising ideas
  • No automated per-idea scoring for impact or implementation ease
  • No option for a voice-based interview or guided walkthrough of the suggestion

SurveySparrow

Free Online Suggestion Box Template

A fielding-ready, conversational suggestion box template aimed at collecting anonymous or open feedback. It emphasizes ease of anonymous submission but, like the others, is limited to the questions as written with no dynamic probing. Suitable for lightweight collection rather than deeper idea vetting.

What it does well

  • Fielding-ready template with SurveySparrow's chat-style conversational format
  • Explicit support for anonymous submissions, which may increase candor
  • Positioned for quick, low-effort deployment

Where it falls short

  • No adaptive AI follow-up interview to explore the mechanics or blockers of an idea
  • No automated scoring of ideas for impact or implementation feasibility
  • No published prompt-level transparency into how responses are processed

Ready to launch?

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