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Family Reunion Planning & Contact Survey

Gathers attendance likelihood, preferred dates and locations, activity priorities, dietary and accessibility needs, and up-to-date contact info from extended family members ahead of a reunion. An AI follow-up interview digs into what would make this year's gathering genuinely worth the trip and what's held people back from past reunions.

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Sample questions

A preview of what’s in the template. Every question is editable before you launch.

12 questions · ~7 min
Q01
Message

Hi! We're starting to plan this year's family reunion and want it to work for as many of us as possible. This quick survey covers dates, activities, and how to reach you — about 5 minutes, and it really helps the planning committee.

Q02
Multiple ChoiceRequired

How likely are you to attend this year's family reunion?

  • Definitely attending
  • Probably attending
  • Not sure yet
  • Probably not attending
  • Definitely not attending
Q03
Opinion ScaleRequired

How excited are you about this year's reunion so far?

Scale: 1 – 10
Min:Not excited at allMax:Extremely excited
Q04
Multiple ChoiceRequired

Which weekend would work best for you? (Replace with your actual candidate dates)

  • (Weekend option A)
  • (Weekend option B)
  • (Weekend option C)
Q05
Multiple Choice

Which location would you prefer for the reunion? (Replace with your actual candidate venues)

  • (Location A - e.g. grandparents' hometown)
  • (Location B - e.g. central meeting point)
  • (Location C - e.g. rotating host)
Q06
Ranking

Rank these activities by how much you'd like to see them at this year's reunion, from most to least wanted.

  1. Cookout or shared meal
  2. Talent show
  3. Photo slideshow or memory wall
  4. Sports tournament or games
  5. Kids' activities
  6. Storytelling or family history session
Drag to rank
Q07
Multiple Choice

Do you or anyone in your travel party have dietary restrictions we should plan meals around?

  • Vegetarian
  • Vegan
  • Gluten-free
  • Nut allergy
  • Diabetic-friendly needed
Q08
Short Text

Does anyone in your party need accessibility accommodations (mobility, seating, hearing, etc.)? If so, please describe.

Q09
EmailRequired

What's the best email address to reach you at with reunion updates and RSVP details?

Q10
AI Interview

Explore what would make this year's reunion genuinely worth attending for this person — probe for a specific memory or moment from a past reunion that stood out, good or bad. If they said they're 'probably not' or 'definitely not' attending, gently uncover the real barrier (timing, cost, family tension, travel distance) and whether any change to the plan would shift their answer. Anchor follow-ups on their stated excitement level and attendance likelihood rather than asking generically.

Q11
Multiple Choice

Which age range do you fall into?

  • Under 18
  • 18-29
  • 30-44
  • 45-59
  • 60-74
  • 75+
  • Prefer not to say
Q12
Message

Thanks so much for filling this out! The planning committee will use your answers to pick a date, venue, and activities that work for the most family members — and we'll follow up at the email you gave us.

What’s included

  • AI follow-ups

    Adaptive probes on open-ended answers that pull out detail a static form would miss.

  • Attention checks

    Built-in safeguards against rushed answers and low-quality respondents.

  • AI-drafted copy

    Wording, ordering, and branching written by the AI — tuned to your research goal.

  • Auto report

    Themes, quotes, and a plain-English summary write themselves once responses come in.

How it compares

We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.

Why this template

  • Goes beyond static RSVP fields to run an AI follow-up interview that digs into what would make this year's reunion genuinely worth the trip and what's kept people away in past years
  • Combines structured planning data (attendance likelihood, date/location preference, ranked activity priorities, dietary and accessibility needs, contact info) with open-ended qualitative insight in one flow
  • Uses a warm chat-style opening and closing message plus an excitement opinion scale, so the survey feels conversational rather than transactional
  • Captures age range and accessibility/dietary needs directly, helping planners tailor logistics rather than just collecting a headcount

SurveyMonkey

Family Reunion Contact Form Template

A straightforward contact-form template aimed at collecting name and reach-out details for reunion planning. It's fielding-ready but appears narrowly scoped to contact info rather than broader planning inputs like dates, activities, or dietary/accessibility needs. Backed by SurveyMonkey's established survey infrastructure and analytics.

What it does well

  • Well-known, trusted survey platform with broad distribution options
  • Simple, ready-to-use template for basic contact collection
  • Easy to customize within a familiar form builder

Where it falls short

  • Static contact form with no adaptive follow-up questioning to explore attendee motivations or hesitations
  • No built-in mechanism for exploring activity preferences, dietary needs, or accessibility in the same template
  • No transparent AI prompt methodology since it isn't an AI-driven interview tool

Jotform

Numanaga Family Reunion Form Template

A pre-built, fielding-ready reunion registration form covering standard fields like attendance and contact details. It's a static drag-and-drop form rather than an interview experience, so it can't dynamically probe individual responses. Jotform's strength is fast customization and integration with its broader form ecosystem.

What it does well

  • Ready-made template that can be deployed quickly
  • Drag-and-drop customization typical of Jotform's builder
  • Supports standard reunion registration fields out of the box

Where it falls short

  • No adaptive AI follow-up interview to uncover deeper motivations or barriers to attendance
  • No automated per-response quality scoring or generated reporting
  • Static question set with no voice-based interview option

Typeform

Free Family Reunion Registration Form Template

A polished, conversational-style registration form for reunion sign-ups, consistent with Typeform's design-forward approach. It handles registration basics well but is still a fixed question sequence, not an adaptive interview. Good for a clean respondent experience but limited for deeper qualitative insight.

What it does well

  • Attractive, conversational one-question-at-a-time interface
  • Free template that's quick to deploy for registration
  • Mobile-friendly design typical of Typeform forms

Where it falls short

  • No adaptive AI-driven follow-up questioning to explore reasons for attendance or past no-shows
  • No voice AI interview option or guided screen-share tasks
  • No automated quality scoring or auto-generated analysis reports

Ready to launch?

Open this template in the editor. Every part is yours to change before the first respondent sees it.

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