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Employee Computer & Equipment Request Survey

Captures why an employee needs a new or replacement computer, how urgent the request is, and which specs and software matter most — built for IT and workplace teams triaging equipment requests. An AI follow-up interview digs into the specific tasks the current device can't handle so IT can right-size the replacement instead of guessing.

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Sample questions

A preview of what’s in the template. Every question is editable before you launch.

13 questions · ~7 min
Q01
Message

Thanks for submitting an equipment request! These questions help IT understand what you need and how urgent it is, so we can process your request faster. About 7 minutes.

Q02
Multiple ChoiceRequired

What best describes this request?

  • New hire equipment setup
  • Replacement of broken or damaged equipment
  • Upgrade due to slow or outdated performance
  • Additional device needed
  • Change in role/responsibilities
  • Other
Q03
Multiple ChoiceRequired

Which device(s) are you requesting?

  • Laptop
  • Desktop
  • Monitor
  • Docking station
  • Tablet
  • Keyboard/mouse/headset (peripherals)
  • Other
Q04
Multiple ChoiceRequired

What's the primary reason for this request?

  • Current device is broken or unreliable
  • Current device runs too slowly for daily tasks
  • Missing specs or features required for my role
  • New software or heavier workloads require more processing power
  • I currently don't have a device assigned to me
  • Other
Q05
Opinion ScaleRequired

On a typical day, how much does your current equipment limit your ability to get your work done?

Scale: 1 – 10
Min:Not limiting at allMax:Severely limiting
Q06
Multiple ChoiceRequired

How urgent is this request?

  • Blocking my work right now
  • Needed within 2 weeks
  • Needed within a month
  • No specific deadline
Q07
Ranking

Rank these specifications from most to least important for your new device.

  1. Processing speed
  2. Memory (RAM)
  3. Storage capacity
  4. Battery life
  5. Display quality/size
  6. Portability/weight
  7. Graphics performance
Drag to rank
Q08
Multiple Choice

Which of the following must run smoothly on your new device? (Template note: replace with your organization's core software list before launching.)

  • Standard office apps (email, docs, spreadsheets) only
  • Video conferencing
  • Design/creative software (e.g., Photoshop, Figma)
  • CAD/3D modeling or engineering tools
  • Video/audio editing
  • Virtual machines or multiple environments
  • Data analysis or statistical software
  • Other
Q09
Long Text

Describe the specific tasks or projects that require this equipment. Include any deadlines or business impact if the request isn't approved.

Q10
AI Interview

Reconstruct the specific tasks the respondent's current device fails at: what were they trying to do, what happened (crash, freeze, missing feature, unbearable slowness), and how much time or output was lost as a result. If they rated their equipment as severely limiting, get a sense of how often this happens; if urgency is 'blocking work right now', identify exactly what work is currently stalled and for how long it's been stalled.

Q11
Dropdown

Which department are you in?

  • Engineering/IT
  • Sales
  • Marketing
  • Finance
  • Operations
  • Customer Support
  • HR
  • Other
  • Prefer not to say
Q12
Multiple Choice

Which best describes your role level?

  • Individual contributor
  • Manager
  • Director or above
  • Prefer not to say
Q13
Message

All set — thank you! Your request and answers go straight to IT to help prioritize and match you with the right equipment.

What’s included

  • AI follow-ups

    Adaptive probes on open-ended answers that pull out detail a static form would miss.

  • Attention checks

    Built-in safeguards against rushed answers and low-quality respondents.

  • AI-drafted copy

    Wording, ordering, and branching written by the AI — tuned to your research goal.

  • Auto report

    Themes, quotes, and a plain-English summary write themselves once responses come in.

How it compares

We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.

Why this template

  • Includes an AI follow-up interview that reconstructs the specific tasks the respondent's current device fails at, so IT gets right-sized specs instead of vague complaints
  • Combines structured triage fields (request type, device(s), urgency, department, role level) with a ranking question so IT can compare priorities across requests consistently
  • Asks respondents to rank specifications and flag which software must run smoothly, giving IT concrete spec and compatibility requirements up front
  • Pairs an opinion-scale question on daily impact with an open-ended task description, then lets the AI interview probe deeper into that description automatically

Jotform

Computer Request Form Template

A standard static form for collecting computer/equipment requests, built on Jotform's drag-and-drop form builder. It's fielding-ready out of the box and easy to customize with Jotform's widget library, but it captures only what respondents choose to type into fixed fields. There's no mechanism to dig deeper into vague or incomplete answers.

What it does well

  • Fielding-ready immediately with Jotform's established form builder
  • Easy to customize fields, branding, and add file uploads (e.g., screenshots of errors)
  • Wide integration ecosystem (Slack, email, spreadsheets) typical of Jotform templates

Where it falls short

  • Static field set with no adaptive follow-up — IT still has to chase details in a separate conversation
  • No AI-driven task reconstruction, so specs are guessed from short text answers rather than probed
  • No built-in quality scoring of responses to flag vague or incomplete requests

SurveySparrow

Computer Request Form Template

A conversational-style form template for capturing computer/equipment requests, consistent with SurveySparrow's chat-like survey format. It's designed to feel more engaging than a plain form, but the underlying question set is still fixed and pre-scripted rather than adaptive to each respondent's situation.

What it does well

  • Conversational one-question-at-a-time format that can feel less tedious than a long form
  • Fielding-ready template usable without custom setup
  • Mobile-friendly presentation typical of SurveySparrow's survey style

Where it falls short

  • No adaptive AI follow-up — the same fixed questions run regardless of what the respondent says
  • No voice AI interview or screen-share task option for showing the problem directly
  • No automated per-response quality scoring or transparent prompt methodology

Typeform

Computer Request Form Template

A polished, conversational-style template well-suited to Typeform's design-forward form experience. It's ready to field as-is and likely offers logic branching, but any branching is pre-set by the template author rather than generated dynamically from a respondent's specific answer.

What it does well

  • Strong visual design and smooth UX consistent with Typeform's product
  • Fielding-ready template with Typeform's standard logic-jump capabilities
  • Likely supports basic conditional logic to skip irrelevant questions

Where it falls short

  • No true adaptive AI interview — logic jumps are pre-built, not generated from open-text content
  • No guided task or screen-share capability to observe the actual limitation on the employee's device
  • No automated quality scoring or auto-generated triage report for IT

Ready to launch?

Open this template in the editor. Every part is yours to change before the first respondent sees it.

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