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Office Secret Santa Preferences & Experience Survey

Gathers what participants actually want to give and receive in your Secret Santa exchange — budget comfort, gift categories, restrictions, and logistics preferences — plus an AI follow-up that digs into what made past exchanges feel great or fall flat, so organizers can set rules that actually work.

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Sample questions

A preview of what’s in the template. Every question is editable before you launch.

11 questions · ~6 min
Q01
Message

Hi! We're planning this year's Secret Santa and want it to be fun for everyone, not stressful. This takes about 7 minutes and helps us set a budget and rules that fit the group.

Q02
Opinion ScaleRequired

How excited are you about participating in this year's Secret Santa?

Scale: 1 – 5
Min:Not excited at allMax:Extremely excited
Q03
Multiple ChoiceRequired

What gift budget would feel right for this exchange?

  • Under $15
  • $15–$25
  • $25–$50
  • Over $50
Q04
Best–Worst Trade-off (MaxDiff)Required

Thinking about gifts you'd actually enjoy receiving, pick the type you'd love most and the type you'd like least.

  • Food or treats
  • Books
  • Desk gadgets or office supplies
  • Self-care or spa items
  • Games or puzzles
  • Home decor
  • Gift cards
  • Novelty or gag gifts
Pick best & worst per setBest:Would love mostWorst:Would like least
Q05
Multiple Choice

How would you prefer gifts to be revealed?

  • In-person unveiling at a group event
  • One-on-one anonymous drop-off
  • Virtual reveal call
  • No formal reveal — just leave it at their desk
  • No preference
Q06
Long Text

If your Secret Santa is reading this: what's something you actually want, like a hobby, favorite snack, or small item on your wishlist?

Q07
Multiple Choice

Do you have any allergies, dietary restrictions, or sensitivities (e.g., scents) your Secret Santa should know about?

  • Food allergy or dietary restriction
  • Scent sensitivity
  • Skin sensitivity (lotions, soaps)
  • No restrictions
Q08
Matrix

How important is each of the following to making this exchange work well?

5 rows × 3 columns
  • A clearly enforced budget cap
  • Anonymity being kept until the reveal
  • A firm deadline for buying gifts
  • Gift wrapping being required
  • An optional wishlist for each participant
Columns: Not important · Somewhat important · Very important
Q09
AI Interview

Reconstruct the respondent's best or worst past Secret Santa experience: what the gift was, why it landed well or poorly, and what rule or process (or lack of one) caused it. Anchor on their excitement rating — if it's low, probe specifically what would need to change about budget, anonymity, or gift-giving pressure to make them look forward to it next time.

Q10
Multiple Choice

Which team or department are you part of?

  • (Replace with Team A)
  • (Replace with Team B)
  • (Replace with Team C)
  • Prefer not to say
Q11
Message

That's it — thanks for playing along! We'll use these answers to set the budget, timeline, and reveal format, and pass your wishlist notes straight to your Secret Santa.

What’s included

  • AI follow-ups

    Adaptive probes on open-ended answers that pull out detail a static form would miss.

  • Attention checks

    Built-in safeguards against rushed answers and low-quality respondents.

  • AI-drafted copy

    Wording, ordering, and branching written by the AI — tuned to your research goal.

  • Auto report

    Themes, quotes, and a plain-English summary write themselves once responses come in.

How it compares

We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.

Why this template

  • Captures concrete gift-giving preferences (budget comfort, reveal style, category max-diff ranking) alongside logistics like allergies and department groupings
  • Includes an open-ended prompt letting respondents tell their Secret Santa exactly what they'd want, reducing guesswork
  • Uses an AI follow-up interview to reconstruct a respondent's best or worst past exchange, surfacing the 'why' behind preferences so organizers can set rules that actually prevent repeat problems
  • Wraps the whole thing in a friendly chat-style intro and close so it feels like a fun office activity, not a compliance form

Jotform

20+ Secret Santa Forms

This is a template gallery/category page listing 20+ Secret Santa form variants rather than a single fielding-ready survey. It's useful for browsing form styles (sign-ups, gift matching, wish lists) but requires picking and customizing one specific form before it can be deployed. No AI-driven follow-up or qualitative probing is part of these static forms.

What it does well

  • Wide variety of pre-built Secret Santa form styles to choose from
  • Drag-and-drop form builder for quick customization
  • Established platform with broad template library beyond just Secret Santa

Where it falls short

  • A gallery of static forms, not a single ready-to-field survey with a defined question flow
  • No adaptive or AI-driven follow-up questioning — responses are limited to what's pre-scripted
  • No transparent methodology or automated per-response quality scoring

SurveySparrow

Free Secret Santa Form Template | Free Questionnaire Template for Office

A single, ready-to-use conversational Secret Santa form aimed at office exchanges, in line with SurveySparrow's chat-style survey format. It covers the basics of gift preferences and logistics but is a fixed-question form rather than an adaptive interview. Good for quick deployment, less suited to digging into the 'why' behind past experiences.

What it does well

  • Conversational, one-question-at-a-time format that feels approachable
  • Free to use and quick to set up for office exchanges
  • Built on a platform with broader survey distribution and reporting features

Where it falls short

  • Static question set — no adaptive AI follow-up to probe deeper into open-ended answers
  • No mention of voice-based interviewing or guided screen-share tasks
  • No published prompt-level transparency or automated quality scoring of responses

Typeform

Free Secret Santa Form—Great For The Office & School

A polished, single-purpose Secret Santa form built for both office and school settings, reflecting Typeform's signature conversational, one-question-per-screen design. It's ready to field immediately but, like other static form builders, can't adapt its questions based on what a respondent says. Best suited to straightforward preference collection rather than deeper qualitative insight.

What it does well

  • Clean, conversational one-question-at-a-time interface known for high completion rates
  • Ready to deploy immediately with minimal setup
  • Flexible enough to be positioned for both office and school Secret Santa exchanges

Where it falls short

  • Fixed question flow with no adaptive AI interviewing to follow up on interesting answers
  • No voice AI interview option or guided task/screen-share capability
  • No automated per-response quality scoring or transparent prompt methodology

Ready to launch?

Open this template in the editor. Every part is yours to change before the first respondent sees it.

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