Q01
Message
All templatesIndustry-Specific
Employee Leave Application Experience Survey
Measures how easy, clear, and fair the leave request process feels to employees — from submitting a request to getting a manager's response — for HR and People Ops teams auditing their time-off policies. An AI follow-up interview reconstructs exactly what happened during the respondent's most recent leave request, surfacing friction points that satisfaction scores alone miss.
Sample questions
A preview of what’s in the template. Every question is editable before you launch.
14 questions · ~7 min
Q02
Multiple ChoiceRequired
What type of leave did you most recently apply for?
- Vacation / PTO
- Sick leave
- Parental leave
- Bereavement leave
- Medical / extended leave
- Other
Q03
Multiple ChoiceRequired
How did you submit that leave request?
- Through an HR/time-off system
- Verbally to my manager
- Paper form
- I'm not sure how
Q04
Opinion ScaleRequired
How easy or difficult was it to submit the request?
Scale: 1 – 5
Min:Very difficultMax:Very easy
Q05
Rating ScaleRequired
How clear was our leave policy about how much leave you have and how to request it?
Range: 1 – 5
Min:Not clear at allMax:Extremely clear
Q06
Opinion ScaleRequired
How satisfied were you with how long it took to get a decision on your request?
Scale: 1 – 7
Min:Very dissatisfiedMax:Very satisfied
Q07
MatrixRequired
Thinking about your most recent leave request, how much do you agree with each statement?
4 rows × 5 columns
- My manager responded promptly
- I knew exactly how much leave I had available
- I received clear confirmation once it was approved
- I felt comfortable taking the leave without guilt or pressure
Columns: Strongly disagree · Disagree · Neutral · Agree · Strongly agree
Q08
Multiple Choice
In the last 12 months, how many times have you applied for leave?
- None
- 1-2 times
- 3-5 times
- 6 or more times
Q09
Multiple ChoiceRequired
Did you experience any pushback, delay, or hesitation from your manager when requesting leave?
- Yes, clear pushback
- Some hesitation, but approved
- No, straightforward approval
- Not sure / doesn't apply
Q10
AI Interview
Walk the respondent through their most recent leave request step by step — how they found out how much leave they had, what they did to submit it, who they interacted with, and how long it took to hear back. Anchor on any friction they mentioned (pushback, unclear policy, slow response, guilt about taking time off) and probe for a specific moment where the process broke down or worked especially well. If they say the process was simply 'fine,' ask what would have made it faster or clearer.
Q11
Long Text
Is there anything about our leave request process you'd change if you could?
Q12
Multiple Choice
What is your employment type?
- Full-time
- Part-time
- Contract / temporary
- Prefer not to say
Q13
Multiple Choice
How long have you been with the organization?
- Less than 1 year
- 1-3 years
- 4-7 years
- 8+ years
- Prefer not to say
Q14
Message
Thanks so much for sharing this. Your responses will be combined with others (never shared individually) to help HR simplify the leave request process and set clearer expectations for managers.
What’s included
AI follow-ups
Adaptive probes on open-ended answers that pull out detail a static form would miss.
Attention checks
Built-in safeguards against rushed answers and low-quality respondents.
AI-drafted copy
Wording, ordering, and branching written by the AI — tuned to your research goal.
Auto report
Themes, quotes, and a plain-English summary write themselves once responses come in.
How it compares
We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.
Why this template
- Goes beyond a static satisfaction score by using an AI follow-up interview to reconstruct exactly what happened during the respondent's most recent leave request, step by step — surfacing friction points that a rating alone would miss.
- Pairs quantitative measures (ease of submission, clarity of policy, satisfaction with decision speed, a multi-statement agreement matrix) with open-ended context, so HR/People Ops can quantify friction and hear the story behind it.
- Captures manager pushback/delay specifically, plus leave type, submission channel, frequency in the last 12 months, employment type, and tenure — giving HR the segmentation needed to audit policy fairness across groups.
- Closes with a clear data-use message, setting transparent expectations that responses are aggregated and reported rather than tied to any single employee.
SurveySparrow
Employee Leave Application Form TemplateThis is a leave request/application form — a functional intake form for employees to submit time-off requests, not a survey measuring how easy, clear, or fair that process felt. It's fielding-ready for collecting leave requests, but doesn't ask about the experience of the process itself.
What it does well
- Purpose-built for the actual leave request intake workflow
- Likely offers conversational/chat-style UI typical of SurveySparrow templates
- Ready-to-use structure for HR teams needing a request form
Where it falls short
- No adaptive AI follow-up to reconstruct what happened during a specific request
- Doesn't measure employee-perceived fairness, clarity, or friction in the process
- No published methodology or per-response quality scoring
Jotform
Maternity Leave Application Form TemplateThis is a narrow, single-leave-type application form (maternity leave) for submitting a request, not an experience-audit survey covering leave broadly. It's fielding-ready for that specific use case but not designed to diagnose process friction or manager responsiveness across leave types.
What it does well
- Focused, easy-to-use form for a specific leave scenario
- Standard Jotform drag-and-drop customization
- Likely integrates with Jotform's broader form ecosystem (e.g., file uploads, e-signatures)
Where it falls short
- Limited to maternity leave, not general leave process experience
- No follow-up interview to probe what actually happened during the request
- No structured measurement of policy clarity, decision speed satisfaction, or pushback from managers
Typeform
Leave Application Form TemplateAnother request-submission form rather than a survey about the leave process experience — good for collecting a leave request itself, but it doesn't measure ease, clarity, fairness, or manager friction. Typeform's conversational UI is a plus, but the template's purpose differs fundamentally from an HR audit instrument.
What it does well
- Clean, conversational one-question-at-a-time interface
- Simple to fill out and submit for the requester
- Widely used, easy to customize branding/fields
Where it falls short
- No adaptive AI interview to reconstruct the respondent's specific request journey
- No built-in measurement of policy clarity or manager responsiveness
- No transparent prompt methodology or automated quality scoring of responses
Ready to launch?
Open this template in the editor. Every part is yours to change before the first respondent sees it.
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