Q01
Message
All templatesIndustry-Specific
Business Requirements Gathering & Prioritization Survey
Helps business analysts capture stakeholder pain points, desired capabilities, and success criteria for a new system or process change. Includes a prioritization exercise and an AI follow-up interview that digs into the single most important requirement — surfacing the workaround, cost, or risk behind it that a checkbox answer would miss.
Sample questions
A preview of what’s in the template. Every question is editable before you launch.
13 questions · ~7 min
Q02
Multiple ChoiceRequired
Which best describes your relationship to this project?
- Business or functional stakeholder
- End user / day-to-day operator
- Technical or IT stakeholder
- Sponsor or decision-maker
- Other
Q03
Long TextRequired
Describe how you currently handle (Replace with the task/workflow this project addresses, e.g., 'processing expense reimbursements'). Walk through the steps as you'd explain them to a new hire.
Q04
MatrixRequired
How much do you agree with each statement about the current process or system?
5 rows × 5 columns
- It's fast enough for what I need to get done
- It gives me accurate, trustworthy information
- I rarely have to redo work or fix errors
- I can complete tasks without asking IT or another team for help
- It's easy to find or report the information I need
Columns: Strongly disagree · Disagree · Neutral · Agree · Strongly agree
Q05
Best–Worst Trade-off (MaxDiff)Required
Of the capabilities being considered for this project, which matters most and least to you? (Template note: replace the options below with the actual candidate features or requirements for your project.)
- (Replace with capability A, e.g., real-time reporting)
- (Replace with capability B, e.g., mobile access)
- (Replace with capability C, e.g., automated approvals)
- (Replace with capability D, e.g., single sign-on)
- (Replace with capability E, e.g., audit trail/history)
- (Replace with capability F, e.g., bulk data import)
- (Replace with capability G, e.g., custom notifications)
Pick best & worst per setBest:Matters mostWorst:Matters least
Q06
Opinion ScaleRequired
How disruptive would it be to your work if this project were delayed by six months?
Scale: 0 – 10
Min:No disruption at allMax:Extremely disruptive
Q07
Point AllocationRequired
You have 100 points to distribute across these priorities based on what matters most for the new solution. Allocate more points to what matters more.
- Ease of use
- Speed and performance
- Reporting and analytics
- Integration with other tools/systems
- Cost to implement and maintain
Allocate 100 points
Q08
Multiple ChoiceRequired
What would tell you this project succeeded, six months after launch?
- Faster turnaround time
- Fewer errors or rework
- Better visibility or reporting
- Less manual, repetitive work
- Improved compliance or audit-readiness
- Other
Q09
Short Text
Are there any constraints we should factor in — budget, deadline, compliance rules, or systems it must work with?
Q10
AI Interview
Identify the single requirement or capability the respondent ranked highest (from the prioritization exercise or constant-sum allocation) and probe the concrete story behind it: what specifically goes wrong or takes too long today, how often it happens, and what workaround they currently use. If they described a delay as highly disruptive, ask what breaks first and who else is affected. Push past vague answers like 'it would help a lot' to get a specific example from the last 30 days.
Q11
Multiple Choice
Which team or department are you part of? (Optional)
- (Replace with Department A)
- (Replace with Department B)
- (Replace with Department C)
- (Replace with Department D)
- Prefer not to say
Q12
Multiple Choice
How long have you been in your current role? (Optional)
- Less than 6 months
- 6 months to 2 years
- 2 to 5 years
- More than 5 years
- Prefer not to say
Q13
Message
That's everything — thank you for the detail! Your answers feed directly into the requirements document and priority list for this project, and may be quoted (anonymously) to explain why a feature made the cut.
What’s included
AI follow-ups
Adaptive probes on open-ended answers that pull out detail a static form would miss.
Attention checks
Built-in safeguards against rushed answers and low-quality respondents.
AI-drafted copy
Wording, ordering, and branching written by the AI — tuned to your research goal.
Auto report
Themes, quotes, and a plain-English summary write themselves once responses come in.
How it compares
We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.
Why this template
- Includes a dedicated prioritization exercise (max-diff plus a constant-sum point allocation) so stakeholders reveal trade-offs, not just ranked lists
- Pairs a matrix on current-process pain points with an open-ended workflow description, capturing both structured and narrative context
- Uses an AI follow-up interview focused specifically on the respondent's top-ranked requirement, probing for the workaround, cost, or risk a checkbox answer would miss
- Closes with success-criteria and constraints questions (budget, deadline, compliance) so the report ties directly to project scoping decisions
SurveySparrow
Business Analyst Requirement Gathering TemplateA fielding-ready template built for the same core use case: collecting stakeholder requirements for a business analyst. It likely covers standard question types (multiple choice, text, rating) for capturing needs and priorities, but appears to rely on static, pre-set questions rather than adaptive probing. No mention of a structured prioritization exercise like max-diff or point allocation.
What it does well
- Purpose-built for business analyst requirement gathering, so terminology and flow should feel familiar to BAs
- Part of a broader SurveySparrow template library, suggesting easy customization and integration with their survey platform
- Likely supports standard branding and distribution features common to mature survey tools
Where it falls short
- No adaptive AI follow-up interview to dig deeper into a respondent's top priority — likely a fixed set of questions for every respondent
- No visible prioritization mechanism (max-diff, constant-sum) to force trade-off thinking between competing requirements
- No published methodology for how responses are scored or synthesized into a report, unlike QuestionPunk's transparent prompts and automated quality scoring
Frequently asked questions
What questions are in the “Business Requirements Gathering & Prioritization Survey” template?
The template includes 13 ready-to-use questions, starting with: “Thanks for taking a few minutes to help scope this project! Your input shapes what gets built and in what order. About 6…” · “Which best describes your relationship to this project?” · “Describe how you currently handle (Replace with the task/workflow this project addresses, e.g., 'processing expense reim…”. The full set is previewed above, and every question is editable.
How long does this survey take to complete?
Respondents typically finish the 13 questions in about 7 minutes.
Can I customize this template?
Yes — every question, answer option, and the ordering is editable before you launch. You can add or remove questions, or ask the AI editor to rework the survey around your research goal.
Is this template free to use?
Yes. Open it in the editor and start customizing right away — no account required to try it, and the free plan covers launching your survey.
Ready to launch?
Open this template in the editor. Every part is yours to change before the first respondent sees it.
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