Q01
Message
All templatesEvents & Community
Event Speaker Bio, AV & Travel Intake Questionnaire
Collects everything organizers need from a confirmed speaker in one pass — bio, session title and abstract, AV/technical requirements, travel logistics, and photo/video consent — for anyone producing a conference, meetup, or panel. An AI follow-up catches AV mismatches before showtime by probing exactly what will happen on stage.
Sample questions
A preview of what’s in the template. Every question is editable before you launch.
14 questions · ~7 min
Q02
Short TextRequired
Full name, exactly as it should appear on the program and badge.
Q03
Short TextRequired
Professional title and organization/company.
Q04
Long TextRequired
Please share a short bio for the program (100-150 words, third person). Include what you do and why you're speaking on this topic.
Q05
Short TextRequired
Session title, exactly as it should appear in the schedule.
Q06
Long TextRequired
Session abstract/description for attendees (2-4 sentences). What will people learn or be able to do differently after your session?
Q07
Multiple ChoiceRequired
Which format best describes your session?
- Keynote
- Panel discussion
- Breakout workshop
- Lightning talk / short talk
- Fireside chat / interview format
Q08
Multiple ChoiceRequired
What AV or technical setup will you need on stage?
- Handheld microphone
- Lavalier/headset microphone
- Projector/screen for slides
- HDMI/USB-C adapter for my laptop
- Podium laptop instead of my own
- Internet/Wi-Fi access
- Live demo requiring internet or an app
- Video/audio clip playback
- Recording of my session
Q09
AI Interview
Probe the specifics behind the speaker's AV selections: what exactly happens on stage (a live demo, a video clip, audience polling, panel mic handoffs), what could realistically go wrong technically, and whether they're bringing any of their own equipment. Also ask them to state in one sentence what attendees will be able to do differently after the session, and check that it matches the AV they requested — if the abstract implies a live demo or multimedia but they selected minimal AV needs (or vice versa), flag the mismatch directly and ask them to resolve it.
Q10
Multiple ChoiceRequired
What travel support will you need for this event?
- Flights need to be booked for me
- Hotel accommodation needed
- I'll drive or arrange my own travel
- I've already booked and will submit for reimbursement
Q11
Short Text
If you need travel or a hotel arranged, what are your preferred arrival and departure dates? (Leave blank if not applicable.)
Q12
Long Text
Any accessibility, dietary, or other accommodation needs we should plan for?
Q13
ConsentRequired
Photo, video, and recording consent
Q14
Message
Thank you — you're all set! Our production and travel teams will use this to prep your AV setup and logistics; we'll follow up if anything needs clarifying before the event.
What’s included
AI follow-ups
Adaptive probes on open-ended answers that pull out detail a static form would miss.
Attention checks
Built-in safeguards against rushed answers and low-quality respondents.
AI-drafted copy
Wording, ordering, and branching written by the AI — tuned to your research goal.
Auto report
Themes, quotes, and a plain-English summary write themselves once responses come in.
How it compares
We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.
Why this template
- Combines bio, session title/abstract, AV/technical needs, travel logistics, and photo/video consent in a single intake pass instead of requiring multiple forms
- Includes a dedicated AI follow-up interview that probes the speaker's AV selections to catch mismatches (e.g., clicker vs. handheld mic, screen-share needs) before the event
- Structures session abstract and bio fields with word-count and formatting guidance (100-150 words, third person) so program copy is ready to use as submitted
- Captures travel support type plus preferred arrival/departure windows and accessibility/dietary needs in the same flow, so production and travel teams work from one source of truth
Typeform
Event Questionnaire TemplateThis is a general-purpose event questionnaire template, not one built specifically for speaker bio, AV, or travel intake. It's fielding-ready and benefits from Typeform's clean conversational form design, but organizers would need to heavily customize it to capture session abstracts, AV specifics, or travel logistics. Useful as a generic starting point rather than a purpose-built speaker intake tool.
What it does well
- Polished, mobile-friendly conversational form format
- Easy to customize question types and branching logic
- Established template library aimed at event use cases broadly
Where it falls short
- No speaker-specific fields for bio, session abstract, or AV/technical requirements out of the box
- Static question set with no adaptive follow-up to catch AV or logistics mismatches before showtime
- No automated per-response quality scoring or auto-generated production report
Frequently asked questions
What questions are in the “Event Speaker Bio, AV & Travel Intake Questionnaire” template?
The template includes 14 ready-to-use questions, starting with: “Congrats on speaking with us! This form collects your bio, session details, tech needs, and travel info so we can plan t…” · “Full name, exactly as it should appear on the program and badge.” · “Professional title and organization/company.”. The full set is previewed above, and every question is editable.
How long does this survey take to complete?
Respondents typically finish the 14 questions in about 7 minutes.
Can I customize this template?
Yes — every question, answer option, and the ordering is editable before you launch. You can add or remove questions, or ask the AI editor to rework the survey around your research goal.
Is this template free to use?
Yes. Open it in the editor and start customizing right away — no account required to try it, and the free plan covers launching your survey.
Ready to launch?
Open this template in the editor. Every part is yours to change before the first respondent sees it.
Related templates
More studies on similar topics.
Events & Community
Grandparent Life Story: Memories, Moves and Lessons
A voice-first interview that captures a grandparent's life story — childhood, moves, work, love, and traditions — for grandchildren to keep. Quick structured questions set the scene, then an AI audio interview draws out one vivid memory in sensory detail and the lesson the grandparent wants passed down, going deeper than a generic oral-history transcript.
View templateEvents & Community
Conference & Webinar Presenter Feedback Survey
Captures how attendees rate a specific speaker or session — clarity, pacing, expertise, and Q&A handling — plus an AI follow-up that digs into the moment that most shaped their opinion. Built for event organizers, training teams, and internal speaker programs who need actionable feedback beyond a star rating.
View templateEvents & Community
Speaker Request & Topic Interest Survey
Captures which speakers, topics, and formats your audience actually wants for upcoming events, so you can prioritize outreach with confidence instead of guessing. An AI follow-up interview digs into why a specific speaker or topic matters to the respondent and what problem they're hoping the session solves.
View templateEvents & Community
Conference Speaker & Session Evaluation Survey
Captures how attendees rate a speaker's clarity, expertise, and engagement right after a session, plus whether the content met expectations — with an AI follow-up that digs into the specific moment behind their recommendation score. Built for event organizers, L&D teams, and conference producers deciding which speakers to invite back.
View templateEvents & Community
Conference Session and Speaker Feedback Survey
Captures attendee reactions to a specific session — content depth, speaker delivery, relevance to their work, and preferred formats going forward — with an AI follow-up that digs into the specific moment that shaped their overall rating instead of a generic thumbs up or down.
View templateEvents & Community
Seminar Feedback and Attendee Profile Survey
Captures how attendees rated the seminar's content, speakers, and logistics, alongside who they are professionally — with an AI follow-up that digs into the reasoning behind their overall rating so organizers know exactly what to fix or repeat next time.
View template