Q01
Message
All templatesIndustry-Specific
Farewell Event Invitation & Attendance Survey
Helps HR teams and event organizers plan a colleague's send-off — capturing RSVP intent, format and logistics preferences, and a heartfelt message. The AI follow-up interview digs up a specific memory or anecdote to include in the card or speech, turning generic well-wishes into something personal.
Sample questions
A preview of what’s in the template. Every question is editable before you launch.
12 questions · ~7 min
Q02
Multiple ChoiceRequired
Will you be able to attend the farewell gathering?
- Yes, I'll be there
- No, I can't make it
- Maybe / not sure yet
Q03
Multiple Choice
Which format would you most enjoy for the send-off?
- In-person lunch
- After-work drinks or happy hour
- Office celebration during work hours
- Virtual toast for remote attendees
- Combination of in-person and virtual
Q04
Multiple Choice
What day and time would work best for you?
- Weekday lunch hour
- Weekday after work
- Weekday mid-morning
- Weekend
- No preference
Q05
Ranking
Rank these send-off elements from most to least important to include.
- Group photo
- Speeches or toasts
- Group gift or card
- Food and drinks
- Games or shared memories activity
- Slideshow or highlight reel
Drag to rank
Q06
Multiple Choice
Do you have any dietary restrictions we should plan around for the gathering?
- Vegetarian
- Vegan
- Gluten-free
- Nut allergy
- Dairy-free
Q07
Opinion Scale
How excited are you about celebrating this send-off?
Scale: 1 – 5
Min:Not excited at allMax:Extremely excited
Q08
AI Interview
Ask the respondent for one specific, vivid memory, inside joke, or moment involving the departing colleague that could go in the farewell card or a speech — push past generic phrases like 'they were great to work with' to get a concrete story or detail. If they hesitate, offer a prompt like 'a time they helped you out' or 'something funny they always said.' Also ask if there's anything logistical (an allergy, a preference, a plus-one) organizers should know.
Q09
Long Text
Write a short message you'd like included in the farewell card or shared at the event.
Q10
Dropdown
Which department or team are you part of? (Prefer not to say is fine)
- Engineering
- Sales
- Marketing
- Customer Support
- Operations
- Finance & HR
- Other
- Prefer not to say
Q11
Multiple Choice
How long have you worked with the departing colleague?
- Less than 6 months
- 6 months to 2 years
- 2 to 5 years
- More than 5 years
- Prefer not to say
Q12
Message
Thank you for helping us plan a great send-off! Your RSVP and message will go directly to the organizing team to shape the event and the card.
What’s included
AI follow-ups
Adaptive probes on open-ended answers that pull out detail a static form would miss.
Attention checks
Built-in safeguards against rushed answers and low-quality respondents.
AI-drafted copy
Wording, ordering, and branching written by the AI — tuned to your research goal.
Auto report
Themes, quotes, and a plain-English summary write themselves once responses come in.
How it compares
We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.
Why this template
- Goes beyond a simple RSVP by using an AI follow-up interview to draw out a specific, vivid memory or inside joke from each colleague, so the card or speech has real personal content instead of generic well-wishes.
- Combines logistics (format, day/time, dietary restrictions, department) with sentiment (excitement scale, heartfelt message, ranked priorities) in one flow, so organizers get both planning data and card-ready content from a single survey.
- Automated per-response quality scoring and an auto-generated report mean HR can quickly compile the best anecdotes and messages without manually reading every open-text response.
- Transparent prompts show organizers exactly what the AI asked each respondent, which matters for a sensitive, personal use case like a farewell tribute.
SurveySparrow
Free Farewell Invitation TemplateThis is the most directly comparable template, purpose-built for farewell invitations rather than generic events. It appears to be a fielding-ready form covering RSVP and basic event details, but as a static form it has no mechanism for surfacing personal anecdotes or memories.
What it does well
- Purpose-built specifically for farewell events, matching audience intent closely
- Ready-to-use template requiring no setup for basic RSVP collection
Where it falls short
- No adaptive follow-up questioning to draw out specific memories or stories for the card/speech
- No indication of automated response scoring or report generation for organizers
- No transparent prompt methodology since there's no conversational AI component
Jotform
Virtual Event Invitation Form TemplateThis is a generic virtual event invitation form, not tailored to farewell send-offs specifically, so it would need heavy customization to fit this use case. It's a fielding-ready static form focused on invitation logistics rather than sentiment capture.
What it does well
- Flexible, customizable form builder suited to virtual event logistics
- Established platform with broad template library for quick setup
Where it falls short
- Not farewell-specific and lacks any built-in prompts for personal anecdotes or tributes
- Static form structure with no adaptive AI follow-up to deepen open-ended responses
- No automated quality scoring or auto-generated summary reports
SurveyMonkey
Event Invitation Form TemplateA generic, general-purpose event invitation form rather than one designed for farewells or employee send-offs. It's fielding-ready for basic RSVP and attendance data but not built to capture heartfelt content.
What it does well
- Well-established survey platform with reliable RSVP and logistics collection
- Easy to distribute and analyze basic quantitative attendance data
Where it falls short
- Generic event focus means no built-in support for farewell-specific elements like tribute messages or memories
- No adaptive AI interviewing to probe for specific stories or anecdotes
- No automated per-response quality scoring or narrative report generation
Typeform
Business Event Invitation TemplateDesigned for general business events, not farewell send-offs, so organizers would need to significantly rework it to fit this specific use case. It's a conversational, fielding-ready form but lacks any adaptive interviewing beyond its fixed question flow.
What it does well
- Polished, conversational form UX that keeps completion rates high
- Easy to adapt basic fields for RSVP and logistics collection
Where it falls short
- Not tailored to farewell/send-off context or emotional content like tributes and memories
- No adaptive AI follow-up questioning; question flow is fixed regardless of responses
- No automated quality scoring or auto-generated reports summarizing anecdotes for organizers
Ready to launch?
Open this template in the editor. Every part is yours to change before the first respondent sees it.
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