Q01
Message
All templatesEmployee & HR
IT Role Evaluation & Future Staffing Needs Survey
Evaluates how well your current IT team is staffed, skilled, and equipped to meet workload demands, then helps forecast where hiring and budget should go next. Built for IT leaders, People/HR partners, and workforce planners; the AI follow-up interview turns staffing-gap flags and confidence ratings into concrete examples of what broke, what it cost, and what's most fragile going forward.
Sample questions
A preview of what’s in the template. Every question is editable before you launch.
12 questions · ~7 min
Q02
Multiple ChoiceRequired
Which best describes your current role in the IT organization?
- IT manager or team lead
- Individual contributor / engineer
- IT director or VP
- HR / People partner supporting IT
- Other
Q03
Opinion ScaleRequired
Over the past 3 months, how would you rate your team's capacity to complete IT work on time?
Scale: 1 – 7
Min:Consistently overwhelmedMax:Comfortable capacity margin
Q04
MatrixRequired
Rate your current IT organization on each of the following.
5 rows × 5 columns
- Overall staffing levels
- Skill coverage for emerging technologies
- Speed of hiring or backfilling open roles
- Budget for tools and training
- Cross-training / backup coverage for critical systems
Columns: Poor · Below average · Average · Good · Excellent
Q05
Multiple Choice
Which IT functions are most understaffed right now?
- Cybersecurity
- Cloud infrastructure
- Software development / engineering
- Data & analytics
- IT support / help desk
- Network engineering
- DevOps / platform engineering
Q06
Best–Worst Trade-off (MaxDiff)Required
Thinking about hiring over the next 12 months, which of these roles matter most to prioritize?
- Cybersecurity analyst
- Cloud infrastructure engineer
- Software developer / engineer
- Data engineer or analyst
- DevOps / platform engineer
- IT support specialist
- AI / ML engineer
- Network engineer
Pick best & worst per setBest:Most critical to hireWorst:Least critical to hire
Q07
Point AllocationRequired
If you had 100 points of future IT hiring budget to allocate across these areas, how would you split it?
- Cybersecurity
- Cloud infrastructure
- Software development
- Data & analytics
- IT support
- Emerging tech (AI/ML)
Allocate 100 points
Q08
Opinion ScaleRequired
How confident are you that your current IT team can meet business demands over the next 12 months?
Scale: 0 – 10
Min:Not at all confidentMax:Extremely confident
Q09
AI Interview
Probe the reasoning behind the respondent's confidence rating and the functions they flagged as understaffed. Ask for a specific recent example of when a capacity gap actually delayed or degraded a project or service, what the business impact was, and what stopgap was used (contractors, overtime, deprioritized work). If confidence was rated highly, ask what's most fragile that could break that confidence in the next 12 months. Push for concrete numbers — headcount short, timeline slipped, cost incurred — wherever possible.
Q10
Long Text
Beyond what you've already flagged, what's the single skill or role gap you're most worried about for the next 12 months, and why?
Q11
Multiple Choice
How many people currently work on your IT team, including yourself?
- 1-5
- 6-15
- 16-50
- 51-150
- More than 150
- Prefer not to say
Q12
Message
That's everything — thank you! Your ratings and the follow-up interview will feed directly into our IT staffing plan and hiring priorities for the next year.
What’s included
AI follow-ups
Adaptive probes on open-ended answers that pull out detail a static form would miss.
Attention checks
Built-in safeguards against rushed answers and low-quality respondents.
AI-drafted copy
Wording, ordering, and branching written by the AI — tuned to your research goal.
Auto report
Themes, quotes, and a plain-English summary write themselves once responses come in.
How it compares
We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.
Why this template
- Pairs quantitative staffing signals (capacity ratings, matrix scoring, MaxDiff prioritization, budget-allocation constant sum) with an AI follow-up interview that turns low-confidence flags into concrete stories of what broke and what it cost.
- Asks respondents directly which IT functions are understaffed and then probes those same flagged areas conversationally, rather than leaving gaps as an unexplained checkbox.
- Includes a forced-tradeoff 100-point budget allocation exercise so hiring priorities are ranked, not just rated in the abstract.
- Closes with an open-ended prompt for the one skill/role gap not yet captured, then feeds ratings plus the full interview into an auto-generated report for IT leaders and HR partners.
QuestionPro
IT Job Evaluation and Future Staff Needs Survey TemplateThis is a directly comparable, fielding-ready template covering IT staffing evaluation and future hiring needs, the closest match in scope to our template. It relies on standard static question types (likely rating scales and multiple choice) rather than any conversational follow-up. As a template library entry, it's ready to deploy but built around fixed-question logic rather than adaptive probing.
What it does well
- Purpose-built for the same IT staffing/future-needs use case, so question framing is domain-relevant out of the box
- Backed by an established survey platform with broad distribution and reporting tooling
- Likely includes standard IT-role and workload rating items similar to core sections of our survey
Where it falls short
- No adaptive AI follow-up interview to turn a low confidence score or 'understaffed function' flag into a concrete example of what broke or what it cost
- No voice AI interview or guided screen-share task option for richer qualitative detail
- No transparent, published interview prompts or automated per-response quality scoring, so it's unclear how open-ended responses are evaluated or synthesized
Frequently asked questions
What questions are in the “IT Role Evaluation & Future Staffing Needs Survey” template?
The template includes 12 ready-to-use questions, starting with: “Thanks for taking a few minutes to help us evaluate our IT team's current workload and where we should invest in hiring…” · “Which best describes your current role in the IT organization?” · “Over the past 3 months, how would you rate your team's capacity to complete IT work on time?”. The full set is previewed above, and every question is editable.
How long does this survey take to complete?
Respondents typically finish the 12 questions in about 7 minutes.
Can I customize this template?
Yes — every question, answer option, and the ordering is editable before you launch. You can add or remove questions, or ask the AI editor to rework the survey around your research goal.
Is this template free to use?
Yes. Open it in the editor and start customizing right away — no account required to try it, and the free plan covers launching your survey.
Ready to launch?
Open this template in the editor. Every part is yours to change before the first respondent sees it.
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