Meeting Effectiveness & Decision-Making Assessment

Welcome! This confidential survey asks about how your meetings are structured, facilitated, and followed through. It takes approximately 10 minutes to complete. Your participation is voluntary, and there are no right or wrong answers — we are interested in your honest opinions. All responses will be reported in aggregate to protect your anonymity. You may stop at any time.

Approximately how many hours did you spend in meetings in the last 7 days?

• 0–2 hours
• 3–5 hours
• 6–10 hours
• 11–15 hours
• 16–20 hours
• More than 20 hours

How often do meetings you attend have a clear agenda shared at least 24 hours in advance?

How often are decisions, owners, and next steps clearly documented by the end of your meetings?

Overall, how would you rate the effectiveness of meetings at your organization?

Based on your responses in this survey, what is one change that would make your meetings more effective?

What is your primary team or function?

• Engineering
• Product
• Design
• Sales
• Marketing
• Operations
• Customer Support
• HR / People
• Finance
• Legal
• Other (please specify)

Thank you for your time and insights! Your responses will be reviewed in aggregate to help improve how meetings are planned, facilitated, and followed through across the organization.

How often do you attend recurring team meetings (e.g., standups, syncs, staff meetings)?

• Daily
• 2–3 times a week
• Weekly
• Every other week
• Monthly
• Less often or rarely
• Not applicable

For most recurring meetings you attend, which of the following does the agenda typically include? (Select all that apply)

• Specific discussion topics
• Time allocations for each topic
• Pre-read materials or links
• Clearly identified decision points
• Named facilitator or meeting owner
• Expected outcomes or goals
• None of the above

In the last 30 days, how often were meeting decisions revisited because ownership or next steps were unclear?

• Never
• 1–2 times
• 3–4 times
• 5 or more times
• Not applicable

Rank the following practices by their potential impact on your meeting effectiveness (drag to reorder, most impactful first).

1. Clear agenda shared in advance
2. Smaller attendee list
3. Strong facilitator
4. Strict timeboxing
5. Pre-reads circulated beforehand
6. Decision log with owners and deadlines

You mentioned areas where meetings could improve. Could you tell me more about a specific recent meeting experience that stood out — positively or negatively?

What is your role level?

• Individual contributor
• People manager
• Director / Head
• Executive
• Other

How often do meetings you attend start and end on time?

To what extent do you agree: Our team's meeting norms support timely decision-making.

Which meeting types do you find least valuable for your work? (Select all that apply)

• Status updates
• Brainstorming / ideation
• Decision-making meetings
• One-on-ones
• All-hands / town halls
• Project kickoffs
• Daily standups
• Cross-functional syncs
• None — all feel valuable

How long have you been at the company?

• Less than 6 months
• 6–12 months
• 1–2 years
• 3–5 years
• 6+ years

To what extent do you agree: Participants in my meetings have a fair chance to contribute without interruptions.

Which best describes your preference for meeting cadence?

• Fewer but longer meetings
• More but shorter meetings
• Current cadence is about right
• No strong preference

What is your primary work arrangement?

• On-site mostly
• Hybrid
• Remote mostly