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Office Secret Santa Preferences & Experience Survey

Gathers what participants actually want to give and receive in your Secret Santa exchange — budget comfort, gift categories, restrictions, and logistics preferences — plus an AI follow-up that digs into what made past exchanges feel great or fall flat, so organizers can set rules that actually work.

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Sample questions

A preview of what’s in the template. Every question is editable before you launch.

11 questions · ~6 min
Q01
Message

Hi! We're planning this year's Secret Santa and want it to be fun for everyone, not stressful. Your responses are completely confidential and anonymized. This takes about 7 minutes and helps us set a budget and rules that fit the group.

Q02
Opinion ScaleRequired

How excited are you about participating in this year's Secret Santa?

Scale: 1 – 5
Min:Not excited at allMax:Extremely excited
Q03
Multiple ChoiceRequired

What gift budget would feel right for this exchange?

  • Under $15
  • $15–$25
  • $25–$50
  • Over $50
Q04
Best–Worst Trade-off (MaxDiff)Required

Thinking about gifts you'd actually enjoy receiving, pick the type you'd love most and the type you'd like least.

  • Food or treats
  • Books
  • Desk gadgets or office supplies
  • Self-care or spa items
  • Games or puzzles
  • Home decor
  • Gift cards
  • Novelty or gag gifts
Pick best & worst per setBest:Would love mostWorst:Would like least
Q05
Multiple Choice

How would you prefer gifts to be revealed?

  • In-person unveiling at a group event
  • One-on-one anonymous drop-off
  • Virtual reveal call
  • No formal reveal — just leave it at their desk
  • No preference
Q06
Long Text

If your Secret Santa is reading this: what's something you actually want, like a hobby, favorite snack, or small item on your wishlist?

Q07
Multiple Choice

Do you have any allergies, dietary restrictions, or sensitivities (e.g., scents) your Secret Santa should know about?

  • Food allergy or dietary restriction
  • Scent sensitivity
  • Skin sensitivity (lotions, soaps)
  • No restrictions
Q08
Matrix

How important is each of the following to making this exchange work well?

5 rows × 3 columns
  • A clearly enforced budget cap
  • Anonymity being kept until the reveal
  • A firm deadline for buying gifts
  • Gift wrapping being required
  • An optional wishlist for each participant
Columns: Not important · Somewhat important · Very important
Q09
AI Interview

Reconstruct the respondent's best or worst past Secret Santa experience: what the gift was, why it landed well or poorly, and what rule or process (or lack of one) caused it. Anchor on their excitement rating — if it's low, probe specifically what would need to change about budget, anonymity, or gift-giving pressure to make them look forward to it next time.

Q10
Multiple Choice

Which team or department are you part of?

  • (Replace with Team A)
  • (Replace with Team B)
  • (Replace with Team C)
  • Prefer not to say
Q11
Message

That's it — thanks for playing along! We'll use these answers to set the budget, timeline, and reveal format, and pass your wishlist notes straight to your Secret Santa.

What’s included

  • AI follow-ups

    Adaptive probes on open-ended answers that pull out detail a static form would miss.

  • Attention checks

    Built-in safeguards against rushed answers and low-quality respondents.

  • AI-drafted copy

    Wording, ordering, and branching written by the AI — tuned to your research goal.

  • Auto report

    Themes, quotes, and a plain-English summary write themselves once responses come in.

How it compares

We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.

Why this template

  • Captures concrete gift-giving preferences (budget comfort, reveal style, category max-diff ranking) alongside logistics like allergies and department groupings
  • Includes an open-ended prompt letting respondents tell their Secret Santa exactly what they'd want, reducing guesswork
  • Uses an AI follow-up interview to reconstruct a respondent's best or worst past exchange, surfacing the 'why' behind preferences so organizers can set rules that actually prevent repeat problems
  • Wraps the whole thing in a friendly chat-style intro and close so it feels like a fun office activity, not a compliance form

Jotform

20+ Secret Santa Forms

This is a template gallery/category page listing 20+ Secret Santa form variants rather than a single fielding-ready survey. It's useful for browsing form styles (sign-ups, gift matching, wish lists) but requires picking and customizing one specific form before it can be deployed. No AI-driven follow-up or qualitative probing is part of these static forms.

What it does well

  • Wide variety of pre-built Secret Santa form styles to choose from
  • Drag-and-drop form builder for quick customization
  • Established platform with broad template library beyond just Secret Santa

Where it falls short

  • A gallery of static forms, not a single ready-to-field survey with a defined question flow
  • No adaptive or AI-driven follow-up questioning — responses are limited to what's pre-scripted
  • No transparent methodology or automated per-response quality scoring

SurveySparrow

Free Secret Santa Form Template | Free Questionnaire Template for Office

A single, ready-to-use conversational Secret Santa form aimed at office exchanges, in line with SurveySparrow's chat-style survey format. It covers the basics of gift preferences and logistics but is a fixed-question form rather than an adaptive interview. Good for quick deployment, less suited to digging into the 'why' behind past experiences.

What it does well

  • Conversational, one-question-at-a-time format that feels approachable
  • Free to use and quick to set up for office exchanges
  • Built on a platform with broader survey distribution and reporting features

Where it falls short

  • Static question set — no adaptive AI follow-up to probe deeper into open-ended answers
  • No mention of voice-based interviewing or guided screen-share tasks
  • No published prompt-level transparency or automated quality scoring of responses

Typeform

Free Secret Santa Form—Great For The Office & School

A polished, single-purpose Secret Santa form built for both office and school settings, reflecting Typeform's signature conversational, one-question-per-screen design. It's ready to field immediately but, like other static form builders, can't adapt its questions based on what a respondent says. Best suited to straightforward preference collection rather than deeper qualitative insight.

What it does well

  • Clean, conversational one-question-at-a-time interface known for high completion rates
  • Ready to deploy immediately with minimal setup
  • Flexible enough to be positioned for both office and school Secret Santa exchanges

Where it falls short

  • Fixed question flow with no adaptive AI interviewing to follow up on interesting answers
  • No voice AI interview option or guided task/screen-share capability
  • No automated per-response quality scoring or transparent prompt methodology

Frequently asked questions

What questions are in the “Office Secret Santa Preferences & Experience Survey” template?

The template includes 11 ready-to-use questions, starting with: “Hi! We're planning this year's Secret Santa and want it to be fun for everyone, not stressful. Your responses are comple…” · “How excited are you about participating in this year's Secret Santa?” · “What gift budget would feel right for this exchange?”. The full set is previewed above, and every question is editable.

How long does this survey take to complete?

Respondents typically finish the 11 questions in about 6 minutes.

Can I customize this template?

Yes — every question, answer option, and the ordering is editable before you launch. You can add or remove questions, or ask the AI editor to rework the survey around your research goal.

Is this template free to use?

Yes. Open it in the editor and start customizing right away — no account required to try it, and the free plan covers launching your survey.

Ready to launch?

Open this template in the editor. Every part is yours to change before the first respondent sees it.

Use this templateStart free

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