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Family Reunion Planning & Contact Survey
Plan your family reunion with questions about dates, venues, activities, dietary needs, accessibility, and contact details. Preview and customize the template.
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Family Reunion Planning & Contact Survey
Hi! We're starting to plan this year's family reunion and want it to work for as many of us as possible. This quick survey covers dates, activities, and how to reach you — about 5 minutes, and it really helps the planning committee.
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Ask the family before booking the reunion
Replace the candidate dates and venues with real options the planning committee can offer. Share the survey before making reservations, and give relatives a clear response deadline.
Read attendance likelihood together with date preferences and activity rankings. For example, a popular venue may still exclude relatives who cannot travel that far; follow up on the practical barrier before confirming the plan.
Collect only the contact and accommodation information the organizers need. Explain who can see those answers, keep individual needs out of group updates, and send a separate RSVP once the date and venue are confirmed.
Explore event and community survey templatesSample questions
A preview of what’s in the template. Every question is editable before you launch.
10 questions · ~7 min
Q01
Multiple ChoiceRequired
How likely are you to attend this year's family reunion?
- Definitely attending
- Probably attending
- Not sure yet
- Probably not attending
- Definitely not attending
Q02
Opinion ScaleRequired
How excited are you about this year's reunion so far?
Scale: 1 – 10
Min:Not excited at allMax:Extremely excited
Q03
Multiple ChoiceRequired
Which weekend would work best for you?
- (Weekend option A)
- (Weekend option B)
- (Weekend option C)
Q04
Multiple Choice
Which location would you prefer for the reunion?
- (Location A - e.g. grandparents' hometown)
- (Location B - e.g. central meeting point)
- (Location C - e.g. rotating host)
Q05
Ranking
Rank these activities by how much you'd like to see them at this year's reunion, from most to least wanted.
- Cookout or shared meal
- Talent show
- Photo slideshow or memory wall
- Sports tournament or games
- Kids' activities
- Storytelling or family history session
Drag to rank
Q06
Multiple Choice
Do you or anyone in your travel party have dietary restrictions we should plan meals around?
- Vegetarian
- Vegan
- Gluten-free
- Nut allergy
- Diabetic-friendly needed
Q07
Short Text
Does anyone in your party need accessibility accommodations (mobility, seating, hearing, etc.)? If so, please describe.
Q08
EmailRequired
What's the best email address to reach you at with reunion updates and RSVP details?
Q09
AI Interview
Explore what would make this year's reunion genuinely worth attending for this person — probe for a specific memory or moment from a past reunion that stood out, good or bad. If they said they're 'probably not' or 'definitely not' attending, gently uncover the real barrier (timing, cost, family tension, travel distance) and whether any change to the plan would shift their answer. Anchor follow-ups on their stated excitement level and attendance likelihood rather than asking generically.
Q10
Multiple Choice
Which age range do you fall into?
- Under 18
- 18-29
- 30-44
- 45-59
- 60-74
- 75+
- Prefer not to say
Message
Thanks so much for filling this out! The planning committee will use your answers to pick a date, venue, and activities that work for the most family members — and we'll follow up at the email you gave us.
What’s included
AI follow-ups
Adaptive probes on open-ended answers that pull out detail a static form would miss.
Attention checks
Built-in safeguards against rushed answers and low-quality respondents.
AI-drafted copy
Wording, ordering, and branching written by the AI — tuned to your research goal.
Auto report
Themes, quotes, and a plain-English summary write themselves once responses come in.
How it compares
We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.
Why this template
- Goes beyond static RSVP fields to run an AI follow-up interview that digs into what would make this year's reunion genuinely worth the trip and what's kept people away in past years
- Combines structured planning data (attendance likelihood, date/location preference, ranked activity priorities, dietary and accessibility needs, contact info) with open-ended qualitative insight in one flow
- Uses a warm chat-style opening and closing message plus an excitement opinion scale, so the survey feels conversational rather than transactional
- Captures age range and accessibility/dietary needs directly, helping planners tailor logistics rather than just collecting a headcount
SurveyMonkey
Family Reunion Contact Form TemplateA straightforward contact-form template aimed at collecting name and reach-out details for reunion planning. It's fielding-ready but appears narrowly scoped to contact info rather than broader planning inputs like dates, activities, or dietary/accessibility needs. Backed by SurveyMonkey's established survey infrastructure and analytics.
What it does well
- Well-known, trusted survey platform with broad distribution options
- Simple, ready-to-use template for basic contact collection
- Easy to customize within a familiar form builder
Where it falls short
- Static contact form with no adaptive follow-up questioning to explore attendee motivations or hesitations
- No built-in mechanism for exploring activity preferences, dietary needs, or accessibility in the same template
- No transparent AI prompt methodology since it isn't an AI-driven interview tool
Jotform
Numanaga Family Reunion Form TemplateA pre-built, fielding-ready reunion registration form covering standard fields like attendance and contact details. It's a static drag-and-drop form rather than an interview experience, so it can't dynamically probe individual responses. Jotform's strength is fast customization and integration with its broader form ecosystem.
What it does well
- Ready-made template that can be deployed quickly
- Drag-and-drop customization typical of Jotform's builder
- Supports standard reunion registration fields out of the box
Where it falls short
- No adaptive AI follow-up interview to uncover deeper motivations or barriers to attendance
- No automated per-response quality scoring or generated reporting
- Static question set with no voice-based interview option
Typeform
Free Family Reunion Registration Form TemplateA polished, conversational-style registration form for reunion sign-ups, consistent with Typeform's design-forward approach. It handles registration basics well but is still a fixed question sequence, not an adaptive interview. Good for a clean respondent experience but limited for deeper qualitative insight.
What it does well
- Attractive, conversational one-question-at-a-time interface
- Free template that's quick to deploy for registration
- Mobile-friendly design typical of Typeform forms
Where it falls short
- No adaptive AI-driven follow-up questioning to explore reasons for attendance or past no-shows
- No voice AI interview option or guided screen-share tasks
- No automated quality scoring or auto-generated analysis reports
Frequently asked questions
Is a family reunion planning survey the same as an RSVP?
No. A planning survey asks which dates, venues, and activities would work before the plan is final. An RSVP confirms attendance for an agreed date and location. Use the planning results to make decisions, then ask relatives to confirm their attendance.
What questions are in the “Family Reunion Planning & Contact Survey” template?
The template includes 10 ready-to-use questions, starting with: “How likely are you to attend this year's family reunion?” · “How excited are you about this year's reunion so far?” · “Which weekend would work best for you?”. The full set is previewed above, and every question is editable.
How long does this survey take to complete?
Respondents typically finish the 10 questions in about 7 minutes.
Can I customize this template?
Yes — every question, answer option, and the ordering is editable before you launch. You can add or remove questions, or ask the AI editor to rework the survey around your research goal.
Is this template free to use?
Yes. Open it in the editor and start customizing right away — no account required to try it, and the free plan covers launching your survey.
Ready to launch?
Open this template in the editor. Every part is yours to change before the first respondent sees it.
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