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Sign-In and Sign-Out Sheet
A sign-out sheet for equipment, keys and vehicles: who took what from your item list, when it's due back, and its condition when it comes back. Each entry is time-stamped, so the log shows who had what and when. Replace the sample items with yours.
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Printable sheet (PDF)Live preview
Sign-In and Sign-Out Sheet
Signing something out or bringing it back? Fill this in each time.
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Sample questions
What people answer. Every question is editable.
7 questions · ~3 min
Q01
Short TextRequired
What's your name?
Q02
Multiple ChoiceRequired
What are you signing out or bringing back?
- Laptop 1
- Laptop 2
- Van keys
- Projector
Q03
Phone number
What's your phone number, in case we need to reach you?
Q04
Multiple ChoiceRequired
Are you signing it out or bringing it back?
- Signing out
- Bringing it back
Q05
DateRequired
When will you bring it back?
Q06
Multiple Choice
What condition is it in?
- Good
- Needs attention
- Damaged
Q07
Signature
Sign to confirm.
What’s included
No account for guests
Send one link by text, email or group chat. People answer in their phone’s browser, with no app to download and no account to create.
Every answer in one table
Every response lands in one table you can export to Excel or CSV.
Free, unlimited responses
The Free plan takes as many responses as you get, with no credit card.
How it compares
We reviewed the closest templates from other survey tools. Here’s what they do well — and where this template goes further.
Why this template
- People pick the item from your list, so the log reads Laptop 2 every time instead of five spellings
- Sign-outs give a due-back date and returns note the condition, and every entry is time-stamped
- Share one link or QR code by the door, and the log exports to Excel or CSV
Jotform
Equipment Checkout FormDate, employee name and ID, email, phone, a checklist of equipment and a signature.
What it does well
- An equipment checklist and signature
Where it falls short
- No due date, condition or return in the template
Vertex42
Equipment Sign-Out SheetA spreadsheet with item, quantity, location and a returned column.
What it does well
- Free to download
Where it falls short
- A printed or shared sheet with no time stamps
SafetyCulture
Equipment Sign-Out Sheet TemplateEquipment type and number, purpose, operator name, signature and a staff sign-off.
What it does well
- Staff sign-off
Where it falls short
- Needs the SafetyCulture app
Frequently asked questions
What questions are in the “Sign-In and Sign-Out Sheet” template?
The template includes 7 ready-to-use questions, starting with: “What's your name?” · “What are you signing out or bringing back?” · “What's your phone number, in case we need to reach you?”. The full set is previewed above, and every question is editable.
Do guests need an account?
No. Guests open the link in any phone or computer browser and answer, with no app and no account.
Can I change the questions?
Yes. Every question and answer option is editable.
Is it free?
Yes. The Free plan takes unlimited responses and needs no credit card.
Ready to send it?
Open the template, change what you need, and share one link with everyone.
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